Basic Function:

The Assistant Buyer is responsible for supporting the purchasing team in day-to-day operations, including creating purchase orders, maintaining supplier communication, and coordinating with project coordinators/managers to fulfill procurement needs. This role works closely with accounting to track open orders, verify deliveries, and maintain vendor compliance while providing excellent customer service.

Responsibilities and Duties:

• Process daily purchase requests and issue purchase orders for materials, rentals, and services.
• Assign purchase order numbers for rentals and ensure proper coding and tracking.
• Solicit quotes from suppliers and work closely with internal customers to ensure order requirements are met.
• Maintain communication with vendors to confirm pricing, delivery timelines, and order status.
• Follow up on open purchase orders and request proof of delivery and estimated delivery dates (ETA).
• Collaborate with the accounting team to reconcile open POs, resolve discrepancies, and ensure timely delivery invoicing.
• Maintain accurate procurement records and documentation.
• Provide excellent internal customer service to project managers, field personnel, and other departments.
• Support the purchasing team with administrative tasks and ongoing procurement initiatives as needed.

Educational Requirements:

a)     Education and Training – High school diploma required; associate degree preferred

b)     Experience/Skills

• 1-2 years of purchasing, administrative, or vendor coordination experience.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Excel, Outlook, and basic ERP systems.
• Ability to multitask, prioritize, and work in a fast-paced environment